GDPR
Newsletter Subscription – Terms and Conditions & Privacy Policy (EU GDPR Compliant)
By subscribing to our newsletter, you agree to the terms below and acknowledge that you have read and understood our Privacy Policy in accordance with the General Data Protection Regulation (GDPR – Regulation (EU) 2016/679).
1. Data Collected
When you sign up for our newsletter, we collect the following personal data:
- Full Name (if provided)
- Email Address (mandatory)
This data is collected directly from you via our subscription form and is required to provide you with email communications.
2. Purpose of Data Processing
Your personal data is used exclusively for:
- Sending newsletters about EAOO conference.
- Addressing you personally in our emails (if you provide your name).
We do not use your data for profiling or automated decision-making.
3. Legal Basis Under GDPR
We process your personal data based on your explicit consent (Article 6(1)(a) GDPR). By submitting your email and clicking the subscribe button, you are providing informed and voluntary consent.
You may withdraw your consent at any time without affecting the lawfulness of processing based on consent before its withdrawal.
4. Data Storage and Security
Your data is stored securely within the European Economic Area (EEA) or with GDPR-compliant service providers outside the EEA under appropriate safeguards (e.g., Standard Contractual Clauses).
We retain your personal data for as long as you remain subscribed. Upon unsubscribing, your personal data will be deleted within 30 days, unless legal obligations require longer retention.
5. Sharing of Data
We do not sell or rent your personal data. Your information may be processed by third-party service providers (e.g., email platforms) strictly for the purpose of managing and distributing our newsletters, in compliance with GDPR.
All processors are bound by Data Processing Agreements (DPAs) and act only on our instructions.
6. Your Rights Under GDPR
You have the following rights:
- Right to Access – Obtain a copy of your personal data.
- Right to Rectification – Request corrections to inaccurate data.
- Right to Erasure – Request deletion of your data (“right to be forgotten”).
- Right to Restrict Processing – Temporarily limit how we process your data.
- Right to Data Portability – Receive your data in a structured, commonly used, and machine-readable format.
- Right to Object – Object to the processing of your data under certain conditions.
- Right to Withdraw Consent – Unsubscribe at any time.
To exercise any of these rights, please contact us at: info@eaooconference.com
You also have the right to lodge a complaint with your national Data Protection Authority (DPA). For a list of EU DPAs, see: https://edpb.europa.eu/about-edpb/board/members_en
7. Unsubscribing
You can unsubscribe from our newsletter at any time by clicking the “Unsubscribe” link in the footer of our emails or by contacting us directly at info@eaooconference.com. Unsubscribing will remove your personal data from our newsletter system.
8. Data Controller Information
Association of Latvian Optometrists and Opticians
Kengaraga 8, Riga, Latvia LV-1063
Email: looasociacija@gmail.com
Website: www.optometrija.lv
Registered in: Latvia
9. Updates to This Policy
We may update these Terms and our Privacy Policy to reflect changes in legal, technical, or business developments. If significant changes are made, we will notify you by email or on our website